Richings Park Bowls Club

Who we are

Our website address is: https://www.richingsparkbowlsclub.co.uk.

This website is operated by the Richings Park Bowls Club. We take your privacy seriously. Please read this policy carefully because it contains important information about who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us and supervisory authorities in the event that you have a complaint.

Richings Park Bowls Club (‘we’ or ‘us’) collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulations which apply in the United Kingdom and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

The Data Controller for the purposes of GDPR will be the Club Secretary, David Orr. He will be responsible for the implementation and review of this policy. Given the nature of data held and Club size, the appointment of a Data Protection Officer is not seen as required; any concerns relating to data protection should be addressed to the Club President or the Club Secretary, who will fulfil this role.

The Data Processors will be the Club Secretary and Membership Secretary, who administer the club’s secure membership database. Together they will be responsible for the collection of the data, its security, ensuring that permission for the data to be held, used, and shared as described below is given, and updating of club records including deletion where required.

The personal information we collect and use

We collect the following personal information that you provide to us as follows

  • Name, email address, phone number (if provided)

Some examples of when we collect this information

  • Registering as a member.
  • Submission of a contact form.

Personal information you provide about third parties

If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:

  • Shall consent on their behalf to the processing of their personal data,
  • Shall receive any data protection notices on their behalf.

How we use your personal information

We collect information about our users for the following purposes.

  • To communicate to visitors and members using the contact forms.

Who your information may be shared with

We may share your information with:

  • Law enforcement agencies in connection with any investigation to help prevent unlawful activity.
  • Club officials in relation to the operation of the club

We will not share your personal information with any other 3rd parties.

Whether personal information must be provided by you, and if so why

The provision of the following information is required from you:

  • Name
  • Email address.

This is to enable us to do the following:

  • To provide membership information and/or communicate with you about fixtures and events.

We will inform you at the point of collecting information from you whether you are required to provide the information to us.

How long your personal information will be kept

We will hold your personal information for the following periods:

  • Membership details, held while you are a member of the club.
  • Email details for 12 months if submissions are via the contact form.

These periods are no longer than necessary in each case.

Reasons we can collect and use your personal information

We rely on the following as the lawful basis on which we collect and use your personal information:

  • Operation of the club website and member facilities

Keeping your information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way.

We limit access to your personal information to those who have a genuine need to know it and those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We will also use technological and organisation measures to keep your information secure. These measures may include the following examples:

  • All data supplied is only seen by those officials who need to access it to communicate with you.
  • Details are not printed out and emails are kept secured by password in the Richings Park email account.

While we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the contact form or via a Club Committee member.

Transfers of your information out of the EEA

We will not transfer your personal information outside of the EEA at any time.

Children and the validity of consent

Where we obtain consent from any user we will take reasonable steps to ascertain whether the user is over 13 years of age and whether the child is sufficiently informed to give valid consent. If the user is not, parental consent will be required to provide consent for the processing of any personal information.

What rights do you have?

Under the General Data Protection Regulation you have several important rights free of charge. In summary, those include rights to:

  • Fair processing of information and transparency over how we use your use personal information
  • Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
  • Require us to correct any mistakes in your information which we hold
  • Require the erasure of personal information concerning you in certain situations
  • Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • Object at any time to processing of personal information concerning you for direct marketing
  • Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • Object in certain other situations to our continued processing of your personal information
  • Otherwise restrict our processing of your personal information in certain circumstances
  • Claim compensation for damages caused by our breach of any data protection laws
  • For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulations. Please see the following link http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you would like to exercise any of these rights please contact us using the contact form or contact a Club Committee member.

Ensure we have enough information to identify you:

  • Let us have proof of your identity (a copy of your driving licence, passport or a recent credit card/utility bill)
  • Let us know the information to which your request relates

Changes to the privacy policy

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website.

Contacting us

If you have any questions about this policy or the information we hold about you, please contact us by using the contact form, or contact a Club Committee Member.